Construction Billing Administrator

 About Carolina Conduit Systems

Carolina Conduit Systems (CCS) is a trusted leader in underground electrical and utility construction, serving major clients across the Southeast. Our team takes pride in delivering high-quality projects, maintaining safety and integrity, and supporting each other’s success through teamwork and dedication.

About the Role

Carolina Conduit Systems is seeking a detail-oriented Construction Billing Administrator to join our growing team. The ideal candidate will have strong billing and invoicing experience within the construction industry and a proven ability to communicate effectively with project managers, clients, and vendors.

This position plays a key role in ensuring the accuracy and timeliness of all project billings while maintaining excellent customer relationships and supporting daily office operations.

Responsibilities

• Create invoices and billings using standard company processes.
• Contact customers regarding late invoices, research payment issues, and coordinate with internal teams to resolve outstanding items.
• Support the office with day-to-day business needs and general administrative duties.
• Accurately bill through builder web portals such as Textura and Maximo.
• Coordinate with Project Managers to ensure accurate and timely invoicing.
• Maintain construction job files and client documentation for reporting and audit purposes.
• Perform daily data entry and maintain billing logs.
• Assist with other duties and projects assigned.

Qualifications

• 2+ years of experience in billing, invoicing, or accounting (construction industry preferred).
• Proficient in Microsoft Office (Outlook, Excel, Word).
• Experience with accounting software such as QuickBooks, Sage Intacct, or similar.
• Working knowledge of construction billing portals (Textura, Maximo, or equivalent).
• Strong attention to detail and organizational skills.
• Ability to work collaboratively and meet deadlines in a fast-paced environment.

Compensation & Benefits

• Competitive salary: (based on experience).
• Health, dental, vision, and life insurance.
• Paid time off and company holidays.
• 401(k) retirement plan.
• Opportunities for professional growth within a leading construction organization.